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Informação
SCIENTIFIC PAPERS REGULATION
SÃO PAULO RADIOLOGICAL MEETING - JPR 2023
PART I - GENERAL INSTRUCTIONS FOR ABSTRACTS SUBMISSION OF SCIENTIFIC PAPERS
1.Those interested in submitting paper(s) abstract(s) for selection and subsequent presentation at the 53nd São Paulo Radiological Meeting (JPR 2023), an event that will take place on April 28 – 30, 2023, at the Transamerica Expo Center, in São Paulo, SP, Brazil, must complete the registration form with the data of the responsible author(s) and the paper abstract until January 16, 2023, 11:59 pm (Brasília official time), through the System of Scientific Papers, which is available at www.jpr2023.org.br and https://paineisetemaslivres.spr.org.br/loginPTL.php.
2. Papers registration by fax, CD/DVD, flash drive, email or other means other than the submission system will not be accepted.
3. The author responsible for the registration will be in charge of receiving all the communications related to the JPR 2023 Scientific Papers sent by the event organizer and pass them on to the other authors of the paper.
4. Only the responsible author can edit the content of the abstract or request the cancellation of its submission.
5. The responsible author can edit the abstract submitted until January 16, 2023, 11:59 pm (Brasília official time), through the abstracts submission system. Changes in the text or title of the abstract, as well as changes in the names of authors and cancellation of submission, will not be allowed after that date.
6. If the submission of a summary must be cancelled, it must be done by the responsible author by January 16, 2023, 11:59 pm (Brasília official time). The submission cancellation must be made through the Scientific Papers system, available on www.jpr2023.org.br and https://paineisetemaslivres.spr.org.br/loginPTL.php. We emphasize that when submitting a paper summary to JPR 2023, the author(s) takes on the commitment to present the paper in the event if approved.
7. The abstract should be written in English and also in a second language to be chosen from the ones listed below:
a) Portuguese
b) Spanish
Abstracts written in languages other than those indicated in this regulation will not be accepted for this event
8. In the space designated "Authors’s Name", the names must be registered in the following order: the last name in capital letters, followed by the initials of the other names. Example: the name Carlos Aguiar Nogueira should be written as NOGUEIRA, C. A.
9. Advertising or promotional content is not permitted in the paper.
10. It is forbidden to mention in the title, in the body or in the abstract annexes the name of the institution where it was developed and/or where the authors work or any other data that indicates or suggests the authorship or institution of the paper origin, with the exception of fields for this information. If this is essential, such name should be replaced by XXX (e.g., Review of 48 Cases of Orbital Tumors of the XXX Institute of Medicine of the XXX Institution). Abstracts which do not comply with this standard will be disqualified.
11. The identity of the patient should be preserved. No data that allows their identification can be presented. Abstracts that do not comply with this standard will be disqualified.
12. Only papers summaries that are related or of interest to Radiology and Diagnostic Imaging will be accepted. Those who do not meet these prerequisites will be disqualified.
13. The author should classify the paper into a category, in an area, and in a type of study, as described below.
13.1 Category: Defines the format in which the author wishes to present the paper. The categories to be chosen are:
01. Printed Papers (PI) – printed poster display.
02. Digital Presentation (PD) – display on computers via digital file.
03. Oral Presentation (TL) – oral presentation during classes.
Please note: Only original papers will be accepted for this category (see item 13.3).
13.2 Area: By "area" is meant the subspecialty of Radiology and Diagnostic Imaging to which the paper fits. The areas in which the author(s) should classify their paper are:
01. Abdominal / Digestive Tract
02. Abdominal / Genitourinary Tract
03. Biomedicine
04. Head and Neck
05. Cardiovascular
06. Teaching
07. Physics / Quality Control
08. Women’s Imaging
09. Informatics / Management
10. Intervention
11. Breast
12. Fetal Medicine
13. Nuclear Medicine
14. Neuroradiology
15. Pediatrics
16. Basic/Preclinical Research
17. PET-CT
18. Veterinary Radiology
19. Musculoskeletal System
20. Radiological Techniques
21. Chest
22. Ultrasonography
If the author enrolls the paper in an area that does not correspond to the one to which the abstract belongs, it may be redirected by the Scientific Papers Committee to the corresponding area.
13.3 Type of Study: The author should indicate the type of study used for the development of the paper, according to the following options:
01. Original Paper: Original scientific paper, resulting from research, with a contribution to the advance of medical science. This paper should allow other researchers or specialized professionals to repeat the observations described and judge the results and conclusions of the author(s), as well as verify the method of analysis accuracy, discussion and deduction of conclusions. The mode of choice of the sample studied should be mentioned, and particular attention should be paid to the statistical treatment of the results. Only essential and conclusive clinical and laboratory data should be quoted.
02. Case Report: Summary description of special case(s), which, due to its rarity or extraordinary informative interest for the community, transcends the individual patient. The Case Reports may only be entered in the Digital Presentation (PD) category.
03. Pictorial Essay: Essay that conveys a message through illustrations and subtitles, with little text. It is not based on original research, having as the main function the complementary education of specialists.
04. Literature Review: In this type of study the author will work with several cases, from one or several authors. The material is collected, analysis and/or reflection on the subject is made, often seeking controversial aspects or promoting discussions of different opinions through their paper. The recommended structure for a scientific paper should be followed and include the consulted bibliography.
14. The author must complete all fields that correspond to the paper abstract. In total, these fields must contain a maximum of 350 words. The summary fields will vary according to the Type of Study selected, as below:
Original Paper
a) A brief description of the objective(s)
b) Material(s) and method(s)
c) Results and discussion
d) Conclusions
Case Report
a) A brief description of the objective(s)
b) Clinical History
c) Discussion and diagnosis
d) Conclusions
Pictorial Essay
a) Introduction and objective(s)
b) Method(s)
c) Discussion
d) Conclusions
Literature Review
a) A brief description of the objective(s)
b) Description of the disease(s), method(s) and/or technique(s)
c) Discussion
d) Conclusions
15. It is not necessary to provide references in the abstract registration, but they should be mentioned in the presentation during JPR 2023.
16. Term(s) having a known abbreviation may be abbreviated after a first occurrence in the copy, with the abbreviation in parentheses. Examples: Central Nervous System (CNS), Computed Tomography (CT), Magnetic Resonance Imaging (MRI), Ultrasonography (US), etc.
17. The author of Original Papers must indicate if the paper is registered in the Committee of Ethics in Research (CEP, Brazilian initials) of the National Commission of Ethics in Research (National Council of Health/Ministry of Health). If the paper has it, the author must mention the registration number when registering the abstract.
18. The author must submit a single file in PDF format with up to five figures/slides with paper-related subtitles and it may contain images, tables and/or graphics. The figure(s) contained in this file must be original, that is, they cannot be extracted from the literature or third parties authorship papers. It is also prohibited to mention in this document the name of the institution where the study was developed and/or where the authors work or any other data that indicates or suggests the authorship or institution of origin of the work, as well as the publication of any data that allows the identification of patients. Abstracts that do not respect this rule will be disqualified.
19. The responsible author can follow the JPR 2023 website for information on whether or not the enrolled paper summary is approved.
20. The approved papers are expected to be released on February 24, 2023. If there is a need to change the date of disclosure, the Scientific Papers Committee undertakes to previously disclose the new date on the event's website (www.jpr2023.org.br).
21. Possible expenses associated with the submission of papers are the authors’ responsibility.
PART II – EARLY DELIVERY OF APPROVED PAPER
22. Every paper approved for presentation at JPR 2023, whether in the Printed Paper, Digital Presentation or Oral Presentation category, must be prepared in PowerPoint format and sent to the Radiological and Diagnostic Imaging Society of São Paulo (SPR) until March 20, 2023, 11:59 pm (Brasília official time).
23. This PowerPoint presentation does not have a minimum number of slides, but it must contain a maximum of 30 slides. The content should be designed so that participants can read the presentations, study them, understand them and learn from it independently, during JPR 2023 or later.
24. The author must declare in one of the initial slides of the presentation if he/she has any conflicts of interest. If so, the conflict must be informed.
25. For papers enrolled in the Printed Paper (PI) category, the last slide in the PowerPoint file should be a panoramic image of the poster (layout similar to that of the poster that will be displayed during the event).
26. Literature Review and Pictorial Essay papers must be composed of original images. We will not accept papers in which all or most of the images are taken from the internet, books, scientific journals, etc.
27. It is necessary to quote the source when the illustrations used are not original.
28. The author should mention in the paper presentation, be it the Printed Paper, Digital Presentation or Oral Presentation, if he/she has registered with the Committee of Ethics in Research (CEP) of the National Commission of Ethics in Research (National Health Council/Ministry of Health).
29. Authorship with Responsibility: All papers approved for submission at JPR 2023 must contain the contribution(s) of each author to prepare the paper, at the end of the text, after the bibliography. (Examples: idealization, case-finding and bibliographic, proofreading, etc., see the model used on Radiology: https://pubs.rsna.org/page/policies#authorship). This quotation should be made only in the final version of the paper, sent to SPR for submission at JPR. It is not necessary to quote it when submitting the abstract.
30. The maximum size of the paper's PowerPoint file should be 30 Megabytes.
31. The author will be able to change the file until March 20, 2023, at 23:59 (Brasília official time), through the submission system, located on the website www.jpr2023.org.br
32. If the author does not send the PowerPoint presentation of his work by the date stipulated in item 22 of this regulation, March 20, 2023, he will suffer penalties that will vary according to the category of the work, as described below:
- - Printed Papers (PI):
- The poster will be displayed at the event, but will not be evaluated by the judging committee of JPR 2023;
- The digital version of the paper (PowerPoint) will not be presented at JPR 2023;
- Authors will not receive a paper presentation certificate at JPR 2023.
- - Digital Presentation (PD):
- The paper will not be presented at JPR 2023, being automatically disqualified;
- Authors will not receive a paper presentation certificate at JPR 2023.
- Oral Presentation (TL):
- The Oral Presentation will be presented orally at JPR 2023, but will not be evaluated by the judging panel of JPR 2023;
- The digital version of the paper (PowerPoint) will not be presented at JPR 2023;
- Authors will not receive a paper presentation certificate at JPR 2023.
PART III – PRESENTATION DURING THE EVENT AND CERTIFICATE
33. The approved papers must be presented during JPR 2023 according to the features of the category in which they were registered by their authors, or according to the category to which they were directed by the Scientific Papers Commission. The presentation features of each category are as follows:
- Printed Paper (PI): Paper presented in poster format printed at the JPR 2023 Printed Papers exhibition area. The poster should be 0.90m high by 1.90m wide. No wooden rods or support bars should be used since the posters should be glued with double-sided tape in the event display area. The poster must be installed by its authors on the first day of the event, Thursday, April 27, from 8 am to 12 pm. Before installing the poster, the author must identify himself/herself at the Scientific Papers Secretariat, in the exhibition area, where he/she will be guided on the correct location of the installation. The withdrawal must be made on Sunday, Abril 30, from 10 am to 12 pm. The organizers will not be responsible for papers not taken at the end of the event. Printed Papers will also have their digital version (PowerPoint) available for JPR 2023 attendees’ access on the computers in the Digital Presentation section. The files previously submitted to SPR by the author will be used in this display.
- Digital Presentation (PD): Paper presented in digital format (PowerPoint) at the JPR 2023 Digital Presentation section. The file previously sent to SPR by the author will be used in this display.
- Oral Presentation (TL): Paper presented orally at JPR 2023 classrooms. The author will have eight (8) minutes of presentation, followed by two (2) minutes for discussion and clarification (except in cases where the course coordinator changes the previously set time). The presentation time is non-extendable. The presenter should bring to the event a PowerPoint version of the paper recorded on a flash drive and install it on one of the Media Desk at least one hour before the start of the presentation. The Oral Presentation presenter does not have to be the first author of the paper; however, it is necessary to be enrolled in JPR 2023. The Oral Presentations will also have their digital version (PowerPoint) available for the JPR 2023 attendees’ access on the computers in the Digital Presentation section. The files previously submitted to SPR by the author will be used in this display.
- Commented Panel: Original Papers that have had their summaries best rated in the qualifying phase for JPR 2023 may be invited to a commented presentation in the Commented Panels Section, at a pre-defined time by the JPR 2023 organizers. The presenter should bring to the event a PowerPoint version of the paper recorded on a flash drive and install it at the Scientific Papers Secretariat at least 20 minutes before the start of the presentation session. The Commented Panel presenter does not need to be the first author but must be enrolled in JPR 2023.
Note: If it is impossible to present in person at the event, due to the covid-19 pandemic or force majeure, the JPR Scientific Paper Committee will be able to change papers approved as Printed Panel (PI) and Oral Presentation (TL) categories into the Digital Panel (PD) category.
34. All PowerPoint files of the approved papers previously submitted to SPR will be inserted into the computers of the JPR 2023 Digital Presentation Section
35. There will be no user access to the Digital Presentation Section computers, so these computers will not be connected to the Internet, which prevents the possibility of copying or sending material by email.
36. All approved papers, regardless of category, must have at least one responsible person registered in JPR 2023.
37. The paper presentation certificate will be available in digital version at www.jpr2023.org.br or https://paineisetemaslivres.spr.org.br/loginPTL.php, 15 days after the event. SPR does not provide a printed certificate.
PART IV – DISCLOSURE OF PAPERS ON SPR'S WEBSITE
38. After JPR 2023, the digital version of the approved papers will be published in the SPR website Restricted Area (www.spr.org.br), with exclusive access to SPR members. When submitting the paper, the author(s) should be aware of this post-JPR submission form.
39. Published images will have a minimal resolution for screen/web viewing, which prevents misuse or malicious use in publications or printed periodicals or even disclosed via the web.
PART V - FINAL CONSIDARATIONS
40. The email of the author(s) responsible for the paper will be disclosed in the special supplement, "JPR 2023 – Scientific Papers", for any exchanges of information.
41. Other cases not mentioned in this regulation will be decided individually by the JPR Scientific Papers Committee, as needed.